Home > About Us > Job Openings

Job Openings ::

Director of Finance & Operations

External Communications Coordinator

Job Title:          Director of Finance and Operations

Reports to:       Executive Director

Department:    Administration

Schedule:        40 hours per week, occasional evening board meetings

Pay Range:     $55,000-$61,000

Date:                June 7, 2010

Position Overview

The Director of Finance and Operations will oversee the infrastructure, systems and processes needed to increase the size and impact of the agency over the coming years. S/he will be responsible for the oversight of five key functions of the organization: finance, administration, human resources, facilities, information technology, community outreach and communications. As a member of the senior management team, the Director of Finance and Operations will play an important role in the internal and external leadership of the agency and will be expected to contribute to the strategic planning of the agency and the professional development of staff.

The Director of Finance and Operations will act as a liaison to the Board of Directors' Finance and Facilities Committee, working closely with the Committee to strengthen EPH's financial position.  S/he will continually evaluate best industry practices in comparison to internal systems and needed resources, with an eye toward both future needs and budget realities.

Essential Job Functions

·         Provide overall financial management to the agency

o    Manage and perform accounting, budgeting, internal controls, maintenance of investment records, insurance policies (D&O, Property & Casualty, Workers' Compensation, etc.).

o    Perform all financial transactions including fund transfers, bank reconciliations, and general ledger entries.

o    Serve as liaison to independent auditor for annual audits and 990 preparation and submission.

o    Perform all accounting functions including payroll and oversight of bookkeeper who manages accounts payable and accounts receivable for 100+ individual, institutional and government payers.

o    Develop and present capital repairs and improvement plans for Board approval, and assumed responsibility to implement plan.

o    Implement regular organizational performance reviews, including compilation of financial, client enrollment, and fundraising metrics.

o    Develop monthly, quarterly and annual financial reporting materials and metrics for the Executive Director and Board of Directors

o    Lead the annual budget process and support management-level program staff as they work to hit budget targets

·         Give effective individual and team leadership to the agency’s administrative function

o    Supervise administrative and facilities staff, currently including the Office Manager, Facilities Manager, and Outreach & Resource Coordinator

o    Provide coaching and mentoring to staff so that they become more effective at their current positions and can have a greater impact on behalf of the agency   

·         Supervise human resources practices and ensure they are conducted in a professional manner

o    Work with the Director of Programming & Evaluation and the Executive Director to make the agency an increasingly desirable place to work with a high degree of employee satisfaction

o    Work to continuously improve HR systems and processes so that they are consistent with the highest professional standards

o    Manage payroll, employee files, and all employee benefits, with an eye to increasing efficiency

·         Manage the maintenance and upkeep of the facilities and physical infrastructure of the agency

o    Oversee the organizations physical infrastructure, which currently consists of multiple buildings and assets at three locations

o    Supervise longer-term planning that ensures the agency’s programs are supported by the necessary resources and spaces

o    Manage more complex projects, such as building renovations, as necessary to ensure they finish on time, under budget, and with the desired result

·         Supervise operations related to community outreach and resource development

o    Oversee operations of community food pantry

o    Oversee volunteer recruitment and management

o    With external communications coordinator, develop and implement communications strategy to increase EPH presence in the community

o    Support development efforts and manage logistics for all special events

·         Ensure that the administrative functions provide excellent customer service to people both inside and outside the agency  

·         Oversee support for the agency’s information technology so that it effectively supports programs and the administration

Additional Job Functions

·         Represent EPH to relevant external stakeholders

o    Maintain positive relationships with the vendors, funders, city and state regulators and others, as needed

o    Support marketing and public relations efforts for programs

·         This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Requirements

The Director of Finance and Operations will have at least five years of professional experience, with at least three years managing the finance and administration of an organization or business unit.  The successful candidate will have experience working in a professional environment, and will bring high standards and a strong work ethic to each aspect of this position.

Specific qualifications include:

·         Demonstrated experience in financial management and accounting, including use of Quickbooks or other accounting software

·         Experience with audit process, Form 990 Submission, legal compliance, and budget development

·         Experience with the HR systems, practices and procedures and professional organizations

·         Experience effectively analyzing and communicating key data, including presentations to senior management, the Board or other outside partners/influencers/clients

·         Technologically savvy, with experience using and overseeing information technology staff or vendors

·         Bachelor's degree required; MBA, CPA or other relevant advanced degree preferred

·         Excellent writing and verbal communication skills with co-workers, parents/guardians, students and other professionals along with proficiency in using MS Office applications

EPH is an equal opportunity employer and provides competitive compensation packages.

Job Title:          External Communications Coordinator

Reports to:       Executive Director

Department:     Community Outreach/Development

Schedule:         Varies, up to 40 hours per week, may include some evenings and weekends

Pay Range:       $27,000-$31,000 DOE

Start Date:        July 1, 2010

Position Overview

The External Communications Coordinator will be responsible for assisting with the development and implementation of the external communication and resource development strategy for the Elizabeth Peabody House.  The External Communications Coordinator will be responsible for communicating activities of the organization and engaging potential supporters of the Elizabeth Peabody House.  The position is responsible for three functional operations of the organization:  partnership outreach and soliciting resources, external communication, and project development and support.  In particular, the position will coordinate all external communication; assist with external relationship building and special event project planning & logistics.  This position will also be responsible for developing and implementing a corporate volunteer program.

Essential Job Functions

·         Develop and manage corporate stewardship program to assist agency with securing corporate volunteers and supporters.

o    Assist with marketing efforts to attract corporate volunteers.

o    Coordinate with EPH managers to define agency project needs.

o    Link corporate volunteers with Executive Director to ensure a successful experience for all

o    Assist with the development of a corporate tracking system to track and document corporate support for the agency (monetary, human and material resources).

o    Provide corporate volunteer orientations.

·         Assist in the management of donor stewardship process.

o    Assist with marketing efforts to invite supporters to participate in agency activities.

o    Manage and provide data entry for donor database.

o    Assist with the development and implementation of donor stewardship events and activities.

o    Assist with grant information research and solicitation.

·         Coordinate all external communications.

o    Develop and distribute quarterly newsletter to advertize EPH activities and accomplishments

o    Coordinate program marketing materials to ensure consistency and impact in the community

o    Manage and continuously update the agency website.

o    Utilize new modes of communication to deepen EPH impact in the community

·         Support Outreach & Resource Coordinator in assigned volunteer project based work (service project setup, volunteer orientation).

·         Perform receptionist duties, greet public and refer them to appropriate internal resources.  

·         Assist in the planning and implementation of special events, including annual Gala, open houses, annual meeting, funder’s breakfast, volunteer appreciation and community days.

·         Assist the Executive Director in the coordination of external meetings and schedule management.

·         Update and maintain supporter mailing lists.

·         Other duties as assigned.

Requirements

·         Bachelor’s Degree from an accredited institution.

·         Experience with website design and social marketing media required.

·         Experience working with community-based organizations and galvanizing support for initiatives.

·         Excellent verbal communication and writing skills (second language in Spanish or Creole preferred).

·         Demonstrated ability to work independently and as a team.

·         Proficiency with Microsoft Office software.

·         Valid driver’s license.

·         High degree of discretion dealing with confidential information. 

·         A Criminal Offenders Records Information request and Sexual Offenders Records Information request must be completed for this position. 

·         EPH is an equal opportunity employer and provides competitive compensation packages

Home  |  Nondiscrimination statement  |  Contact  |  Site Map